POINT-OF-WORK PROOF
NFC & QR check-ins
Put a tag on the room, asset or inspection point. One tap opens the right checklist and records who, where and when.
10 days
target pilot launch
Unlimited
frontline users
1 tap
to prove the job
Every site
in one live view
THE OPERATING LAYER YOUR SITES ARE MISSING
Less chasing. More control. Proof built into every shift.
CareOS connects the work on site to the people responsible for standards—so operations teams can manage exceptions instead of collecting paperwork.
SMART SCHEDULES
Cleaning that runs itself
Build daily, weekly and periodic schedules by site. Teams see exactly what is due; managers see exceptions before clients do.
ASSURANCE
Audits, actions & close-out
Score standards, attach evidence, assign corrective actions and follow every finding through to verified completion.
ESTATES CONTROL
Issues & planned checks
Capture defects at the source, route work to the right owner and keep a timestamped history for every location.
PORTFOLIO VIEW
One view across every contract
Compare completion, audit scores and overdue actions across sites without chasing supervisors for another spreadsheet.
CLIENT-READY EVIDENCE
Proof without the paperwork
Turn everyday activity into a clean, searchable audit trail that is ready for contract reviews, inspections and disputes.
THE CAREOS DIFFERENCE
Proof starts where the work happens.
Tap the tag. Open the exact task.
FROM TAG TO AUDIT TRAIL
Simple enough for every shift. Useful enough for the board.
01
Tag the point of work
We map rooms, zones, assets and checks, then supply encoded NFC tags ready to place.
02
Tap. Do. Prove.
Staff tap with any modern phone, complete the right task and add notes or evidence if needed.
03
Manage the exceptions
CareOS shows what is late, failed or at risk so supervisors spend time where it matters.
BUILD THE BUSINESS CASE
What does manual proof cost you?
Estimate the management time tied up in chasing sheets, re-keying checks and assembling client evidence. Adjust the assumptions to match your operation.
Your assumptions
Illustrative estimate only. The model assumes a conservative 55% reduction in manual evidence administration; your result will depend on workflow and adoption.
Potential annual impact
1,040 hrs
currently spent on manual proof
£31,200
estimated administration cost
Capacity you could recover
£17,160
per year in management time
BUILT FOR FACILITIES DELIVERY
Win the renewal with evidence, not promises.
CareOS gives contract managers a defensible record of what happened at every location. That means faster reviews, fewer disputed jobs and a stronger story at rebid.
Show delivery against schedule in seconds
Spot weak sites before the client escalates
Prove corrective actions are actually closed
Standardise the same playbook across every contract
Monthly service review
North region portfolio
1,842
tasks proven
96.4%
on time
18h
saved
Contract assurance
StrongScheduled service98%
Audit compliance94%
Actions closed on time88%
SIMPLE SITE-BASED PRICING
Invite the whole frontline. Pay for the operation.
Annual plans include two months free and the listed starter tags. Prices exclude VAT. Additional sites and on-site rollout are quoted separately.
Launch
£149/ month
or £1,490 billed annually
For an in-house team proving the model at one building.
- 1 live site
- Unlimited frontline users
- Cleaning schedules & NFC checks
- Audits, actions & issue logging
- 15 programmed NFC tags
- Guided remote setup
Operations
£399/ month
or £3,990 billed annually
For FM and cleaning operators standardising delivery across contracts.
- Up to 5 live sites
- Unlimited frontline users
- Portfolio dashboard
- Branded evidence exports
- 75 programmed NFC tags
- Priority onboarding
Portfolio
£899/ month
or £8,990 billed annually
For multi-region providers that need consistency and board-level visibility.
- Up to 20 live sites
- Regional oversight
- Advanced reporting exports
- Role-based management access
- 250 programmed NFC tags
- Named rollout lead
Not ready for a full rollout? Ask about a paid, fixed-scope proof-of-value pilot. The pilot fee is credited when you move onto an annual plan.
STRAIGHT ANSWERS
Frequently asked questions
Do staff need to download an app?+
No for the core tap-to-complete workflow. NFC tags can open the right mobile web page on a compatible phone, with QR available as a fallback.
Is CareOS a full enterprise CMMS?+
CareOS is deliberately focused on frontline delivery assurance: cleaning, recurring checks, audits, corrective actions and site evidence. It can sit alongside a specialist CAFM or replace paper and spreadsheets where a large CMMS is overkill.
Can we use our own checklists and standards?+
Yes. We configure schedules, checks and audit templates around each contract, building type and client standard during rollout.
What happens if a building has poor signal?+
The mobile workflow is designed to be quick on ordinary phones. We assess coverage during the pilot and configure practical QR or local process fallbacks for difficult areas.
Are the NFC tags included?+
Each annual plan includes a starter allocation of programmed tags. Extra tags and on-site installation are available as rollout add-ons.
How quickly can we go live?+
A focused single-site pilot can target launch within 10 working days once we have your locations, schedules and checks. Larger portfolios are phased site by site.
SEE YOUR OPERATION IN CAREOS
Bring one messy workflow. Leave with a cleaner way to run it.
In 20 minutes we’ll map one real schedule, audit or check process and show how it would work with NFC proof and live exceptions.
No generic slide deck
No commitment required
Practical rollout and pricing answer